5 Gmail Automation Techniques to Save Hours of Work
Imagine how much more efficient you'll be at work if you automate Gmail to handle all of your emails. Put an end to manually organizing your primary inbox or responding to the same emails over and over again. Continuously sending and copying messages? What is the point of using these features?
We'll give you a brief explanation of inbox automation if you're unclear. Defining rules for the automated handling of incoming emails and recurring email tasks will help you organize your Gmail inbox. Organizing meetings, answering the same questions, and setting up newsletters can take a lot of time. These repetitive, pointless tasks can easily be automated, freeing up your time for more important tasks. With Gmail's core capabilities and automation strategies, you can start managing your inbox more effectively.
Here are six ways on how to automate your Gmail:
Setting up Gmail Filters
Gmail filters are automation rules that enable you to manage any email message in your inbox, whether it is incoming or existing. The ability to automatically sort your emails makes it easier for you to manage and organize your inbox without having to choose and handle each one individually.
Here’s how to make filters:
Enter a keyword or a specific email address you want to exclude in the Gmail search bar, then click the gray triangle.
A dropdown menu appears when the gray rectangle is clicked. You can further hone your filter conditions using this option. Once you've finished, select "make filter" from the menu.
The filter's functionality is now selectable.
2. Creating email filters with labels
There are many ways to categorize things, but one of the simplest is to use labels. To put it another way, it's basically adding a tag with information about something. You can also improve your Gmail inbox by organizing and visualizing emails in the same way.
Your inbox can be labelled to make it easier for you to find the emails you sent, received, and even the drafts. Also, tags can be applied to as many emails as you wish, which makes it possible for you to organize your email account in countless ways, as you see fit.
3. Building templates for automation
Is it common for you to repeat the same (or similar) messages over and over again? Perhaps you have a Word document containing all of your best templates, which you paste into Gmail. This does save time, but there is a faster and more effective way to accomplish this.
This is where Gmelius’ email templates in Gmail feature comes in.
Using Gmelius variables, you can maintain a personalized approach, which goes beyond personalized names and emails. The variables you create can contain any content you want.
Once your template has been created, you can distribute it to your team members. You will be able to maintain a personal touch while communicating with your customers as a team.
4. Use auto-reply
If you've ever found yourself thinking, "There must be an easier way to do this," you're right.
There is one if you use Gmail. Your Gmail inbox can be configured to send specific template responses based on the content of the email you receive, saving you time by spending less time in your inbox.
5. Meeting schedule tools
The majority of scheduling software allow you to link your own calendar, automatically determine your available and unavailable times, and enable other people select the time slot inside your schedule that works for them.
Here are some of the tools and extensions for helping you schedule your meetings:
Conclusion
Keeping your inbox organized is essential when you deal with hundreds of emails. Here you can set up Gmail filters, label incoming emails so that you can easily understand what they are about, forward certain letters to your colleagues, and delete obnoxious marketing emails. Automate these processes with Gmail's tools, scripts, and capabilities to increase your productivity and manage your inbox.